June 12 2025 Village Meeting Notes

June 12 2025 Village Meeting Notes (Zoom meeting)

Council present: Karla, Tim, David, Sam, Diane, Kelsey, Adrian, Omo, Kaitlyn
Not: Nathan? Sara?

Villagers present: 96

Agenda
Set intention  (5)
Agenda Review (5)
Activist / Booth Presentation? (10)
Fair Announcements  (15-20)
     Camping – Sharon
     Workshops – Beth
     Admissions – Karla
     Registration – John F
     Decon – Song
     Human Intervention Training: June 29, 10am for repeaters, 1pm for newbies
Site Report – David (2)
Work parties plans coming, flag trees – Sam (5)
Hot Water in Village committee – Kim? (5)
One Fun Thing – Sam – (if time)
Booth Breakdown (40) Done by 8:10
Booth Reports (10)
Non-Fair announcement (5)
Stokes & Pokes (5)

__________________________________________

Set intention  (5)
Use our 3 chips…
Agenda Review (5)
Nothing new

Activist / Booth Presentation? (10)

Community Rights Lane County. Michelle. Areal spray ban was a project in the past. Initiated: Lane County Bill of Rights about something… Will be on May 26 ballot, to get poisons out of our water. Active all thru Covid, looking for more volunteers… From their website: “Community Rights Lane County educates and mobilizes citizens about our rights to local community self-governance. We believe decisions affecting communities must be made by community residents – the people directly impacted by these decisions and laws that authorize harmful corporate activities. We believe corporate structures should not have privileges that elevate corporate interests above those of the local community.” https://communityrightslanecounty.org/

1 Fair Announcements

1.1 Camping – Sharon

  Going through list. Now working on newbies, changes. If getting late passes, try to get in with a friend. Worried I’ll be waitlisting you. Usually able to accommodate by fair, but if you can find another spot, do it. Still, send an email. cvillagecamping@gmail.com . If you have emailed, please wait, and I’ll get to you. If you don’t hear from me in the next week, you can email again. Happy fair! And today’s my birthday, by the way. (Everyone says happy birthday.)

1.2 Workshops – Beth

  – Sam: Too late for workshop dooers to get into the Peach Pit. Maybe still space for workshops. Village generally has a ton of workshops. New space: Frog pond. (formerly the restaurant)

1.3 Admissions – Karla

  – Admissions will be open Wednesday & Thursday, 9am to 10pm. Little different thing going on, out at sticker booth like normal, but usually in the past, if you can’t get to the site wed/thurs, you would go to fair booth registration to get passes. Not anymore. If you can’t get pass wed/thurs, you have to contact Karla by email first. Not wed/thurs, before Wednesday. kjcaudell@gmail.com . Let me know what’s going on so we can set up a time. We would really like you to get your passes Wednesday or Thursday though. During registration, we accept chocolate!

1.4 Registration – John

– Registration going well. A few booths have not yet gotten information to me yet. Waiting to get info so I can organize. Booth coordinators might remember having to scramble to get names on day passes. Might just be a rumor. Be prepared just in case.
Tim: If you have groups you’d like to include on website, send me a paragraph of info on the group. tim@kindtree.org
Question: Ben: can I still send email to Rich for teen passes, and will they come in? John f: Yes, that’s one way of doing it. Or the database. Either works.

1.5 Decon – Song

  David H: After fair, everything has to be done. Not a single piece of trash. Has to be perfect. We clean up after ourselves.
Sam: Each booth is responsible for taking care of own objects. Village has some deconstruction folks, but they are doing things like the stage and the pyramid, so gotta clean up after yourself.
Kim: About decon; People who want to get their work party hours then, instead of beforehand. Suggest to talk to your booth coordinator about that. Coordinate about what they need from you
Mykul: My booth coordinator and I were trying to get in touch with Song. Wondering how.
Sam: Nathan is that coordinators liaison. Contact info is on site, people and jobs. Otherwise contact Nathan.
Alan Roberts: Monday did a lot of work. Done by lunch time on Tuesday. Get in touch with Song. Good way of getting work parties in. Anyone can do something out there. We’d love to see it.

1.6 Human Intervention Training: June 29, 10am for repeaters, 1pm for newbies

  Sam: Jun 29th, 10am. Short session for folks who have already done the training. 1pm for folks who have not yet done the training. It’s a wonderful training. How to be a person, how to make a situation better. You never know at the fair if that kind of skill will be helpful, but can’t recommend it enough.
David H: I suggest you take both, especially if you are a newbie. Cahoots is known nationwide, nationally recognized. 

1.7 John Alexnader with Klamath Bird Observatory in Community House:

  They are part of the Passport station activity. As part of stewardship program, people come to our booth to learn. Come to our booth to get a stamp. Go out and meet people and then come back and tell us. Be ready for people to come to your both to find out what they need to learn. We consider ourselves liaisons to the village. Wants to thank Sam, Omo, and others for attending stewardship program. You’ll see non-ash flags, future of our canopy due to ash boar. Protecting baby trees. QR code on the flagging. Click on it for information.

1.8 Ben: When you feel that

  When you feel that overwhelming positive feeling from the health and healing booth, do not be afraid to join us.

1.9 Arthur

  Encourage everyone to become a member of fair! Go to the .net site. Enables you to vote, determine direction the fair is going.

  To become an OCF member, https://oregoncountryfair.net/applications-forms  and click “Membership Form”

2 Site Report – David

  David: The site is gorgeous! Two issues. Invasive weed, wild geranium, Smothers undergrowth. Sends seeds 20 feet, including up. Crown is above ground level. Can grab handfuls. Easy to track because lower part of stems are raspberry red. Pull the crown. Has to be bagged to landfill. Cannot go in compost. Also, emergency exit for the swamp is blocked by large treetop branch. Needs to be de-limbed and moved out of the way. Have tools. Just be careful with the loppers; have to be squeezed directly against each other. Twisting bends the jaws, won’t cut anymore.

2.1 Work parties plans coming, flag trees – Sam (5)

Sam: If you have knowledge about tree identification, talk to us! We can get to know our baby trees. In the years to come, they will be our grown up trees.
John A: If there is no one to go to, you can go to quartermasters.
Sam: We can get you set up with how to ender the data. Certainly quartermaster can help too. If you are bagging those geraniums, bag them where they are at. Don’t haul them, so not to spread seeds
Tim: Are there any projects out there that need to be worked on?
Sam: Nathan got some bench building supplies. Frog pond will be developed for workshops and more. Okay to bring my, your own tools? There is not currently a pyramid or a yurt, but in the places where they usually are. Bring bug spray, water to drink, and a willing heart.
Kim: Are we supposed to bring bags?
David: Bags will be supplied
Alan: To add, good idea to wear good sturdy shoes. It’s a construction zone!|
Chrissy: How do we get out to fair? What road? Went down aero on Saturday, was blocked.
Sam: I was leaving at 4 and arrow was open to 2-way traffic. Maybe was temporary block? Normal way, territorial to Suttle to Aero, then go really slow down Aero to greeters. Greeters say hi, they give tag, then you park where the nice people tell you to park. Drive extremely slow!

3 Hot Water in Village Committee

  – Kesley: Recap: Request for years for coffee source in the village. Used to be a coffee source in community house. New committee to bring options. The hot water committee would like Village’s help deciding between 2 options in pre-public hours.
Option 1: Village will secure propane burner, tank, and two pots. Two monitors at all time. Operate from 7:30am-1030am in designated safety area.
Option 2: Each booth in the village may bring one camp stove each. Booths can use their stove in designated safety area. Safety zone would have burlap and water and extinguisher. Any other needed safety provisions. Would require people to sign up, decide on equipment, volunteer list. Sign up will be available at the onsite meeting June 22 at noon.
Can anticipate concern around fire safety: Note, generally propane fire burners are deemed safer than wood burning fire. Example: when community fire band, propane stoves are still allowed. This may be a much lower fire risk than things we’ve already done.
Sam: Two proposals have been made. This agenda item was given 5 minutes, and we’re at 4m:30s. If we want to do a not fun thing we can have 10 minutes and conversation. Deciding between two proposals is a heavy lift for a meeting. Would like to start, wanting to start discussion with specific question: is either of these two proposals unworkable?
David: Too many stoves is a problem. Chances of something happen. Should have one stove, fire extinguisher.
Sam: anyone have a copy of the guidelines. Do propane stoves require a permit from the fair?
  Rowan Stewart Walker: I think it would be fair safer to have a couple people in charge of one area, one stove
Jane: RE guidelines, To be brief, stoves are okay. Condition: have to have a working 2A10BC extinguisher present.
Tim: Like the idea of being one stove. In community house near water, or space near Frog’s area. Do have Coleman camp stove, a half dozen partially filled canisters. Happy to donate. I don’t drink coffee, but I think it’d be fun for people to gather around.
Skeeter: Curious if committee has a recommendation of where it can happen. If not, community house has counter space. Or on the green? Would it require a picnic table? Also has a 2 burner stove that is reliable.
Shontell: Doesn’t seem to be that many people in the village going for coffee. I love the community coming together for it, but not sure how many early morning coffee drinkers we have.
John Alexander: When talking about community house, in there and not on the counter master gardeners use, yes?
Tim: Shelf on center post
Sam: Hearing each booth bringing stove is a hard pass, so inclined to continue conversation about the single stove option. Close discussion here, maybe re-open during on-site?
Tim calls for approval Sam calls for consensus
Brian Schael: We’re all adults, so live and let live. I will consense to it
Sam: We have consensus for the committee to move forward. Committee go forth and do likewise.

4 One Fun Thing – Sam
Happy Birthday Sharron!

5 Booth Reports

  – Cat: We are excited because we’ve been working hard to redo our booth. We’re going to rebuild with all recycled milled lumber. Lumber came down in storms and such. Excited to show the rebuild project
Shontell: Rebuilding with our tribe. Exciting and inspired from fresh crew folk. Excited about what they’ve come back with. Feeling blessed!
Chrissy: Two phenomenal things! 1. We have new organization that is checking out our booth to see how they like the fair. New organization is called MAPS. Other thing, talking about rad music, cool stuff.
Sam: Information booth, there will be information. Some of it will be true.
Ben: Health and healing is getting really excited. Delighted to find that the booth is looking great. Health and healing available to lend services through the village and fair. New individuals with the booth.
Kim: Intentional Communities booth had few people. Fred, Skeeter, Self. But we did have a big discussion about hospitality. Hoping that can go on June 22nd agenda. Also popped into rainbow village to ask about waiting list, didn’t, see anyone in there.

6 Non-Fair announcement

  – Tim: This year will be kind tree productions Autism Rocks 29th friends and family camp. Filled up with 165 guests earlier in the season than ever before. Waiting list of another dozen people. Scholarship requests totaling over $7,000. Still need volunteers! Go to www.kindtree.org  and underneath programs, there is a way to sign up to volunteer. To spend Friday, Saturday, Sunday at Bakers Camp. Beautiful place. Need to work maybe 13 hours overall. Lots of acceptance. We have a lot of volunteers come back, maybe you would too
– Taylor, This Saturday in addition to No Kings is Yarn in Public day. Yarnies 541 is local fiber craft developing guild. Will be at Springfield library area, 10 to 4. Great group. Deciding to do more community centered gathering. If you don’t feel like waiving signs, go knit or crochet!
– Shontell: Want to say we have a lovely healing arts academy here (in Portland), treatment room, span, sauna, shower, back yard, recovery room. If interested in resting and sussing out nervous system. 3 chips! Some like to have fun first. Anyone want to come, contact me. Love you all so much!
Brian: Unfair, Ingred and I, we have twin babies, but they are not babies anymore, 21 months. Full on toddlers. They will wreck your village. You better all prepared!
Sam: When Arthur was 18, about that age, we had the wagon we pulled them around, king of the whole fair. He decided he wanted to push the wagon around. Did the whole 8 twice!
Ben: Last couple months of my life have been pretty intense, just had open heart surgery 20 days ago, following spending weeks in hospital, following flight from peace health to OSU. Through the process, really worked on focusing on love, gratitude and connection. Convinced focusing on love gratitude and connection is a personal choice, and we can make that choice every moment of every day. When we make that choice, life is a matter of working through whatever it is. As long as we can keep our focus on love, gratitude and connection, we can bring our best selves to love connection and the universe. Access our own innate healing capacities. No better place to practice this than at the fair.
Kim: This year I will be using an electric scooter. Feeling self conscious about it. Need encouragement. Please say hi. Don’t want to feel stigmatized.

7 Stokes & Pokes

  – Tim: Thanks Adrian, for taking notes (You’re welcome Tim)
– Shontell: New booth members are like “who is that?” so thank you for having high spirits and lovely humor. So thank you Sam!
– Steve: Just want to say what a delight this has been. Sam you are a great facilitator. Thanks for the humor and good vibes. Appreciate it so much
– Chrissy: Thank you for facilitating. Thank you for being the individual in discomfort, for feeling okay with following what that group wanted for consensus with hot water decision.
– Omo: Brian, thank you so much!
– Chaone: Add to this, yeah you facilitated the meeting very smoothly. The model you are providing is very good for us and for the village. Thank you Sam
– Fred Roeling: A stroke for how well you handle complements Sam.
– Omo leads a song: I want to be, under the sea, in an octopus’ diamond….. (continues unintelligible because zoom Chaos)

FROM the CHAT:

Alan Roberts 6:39 PM

@Rowan Stewart Walker hi, his, hi!

@rue your camera is sideways.

Patrick Emmons 6:41 PM

Hi Shontel if you’re there

Holman, Shoshanna Leah 6:45 PM

ProtectLaneCounty.org

CommunityRightsLaneCounty.org

Marilyn Walker 6:45 PM

omg did he say my name? sorry

Quinn LeFae 6:46 PM

Was the email cvillagecamping@gmail.com?

K’Rene Kos 6:47 PM

@omo hey! K’Rene (kay-renay) w/Green Earth here… has the Village stage schedule been finalized already or is there a possible slot available for an activist speaker? Someone from Our Children’s Trust/OCERA, maybe Miko Verdun (Juliana v US/OCERA lead petitioner)  oceraunited.org is a big statewide enviro initiative that’s also happening for 2026 OR ballot…

@omo Maybe the restaurant space…

Sam Rutledge 6:49 PM

kjcaudell@gmail.com

K’Rene Kos 6:52 PM

@Sharon Bogdanovic  HAPPY NATAL ANNIVERSARY Sharon!!  🎉🥳💚

Thomas Coffelt 6:57 PM

Leave no trace

Patrick Emmons 6:58 PM

Can we talk about plants, as in, how much we’re allowed to tie back or move plants and vines in our booths temporarily during the Fair?

Cat 6:58 PM

Is it possible to post the agenda in the chat please

Mykul 6:58 PM

question abuot decon (not just cleaning up anad packing our booths) – is help still needed with that? I could be available Monday or/Tuesday

Alan Roberts 7:00 PM

@Alanna Hamilton hi, hi, hi!

Brittany Ingish 7:00 PM

Sorry I missed it. When/where is that training?

Sam Rutledge 7:01 PM

Human Intervention Training: June 29, 10am for repeaters, 1pm for newbies. In person on the fair site

Alan Roberts 7:01 PM

Mykul, there’s always room for more. Especially if you have accommodations strong back and can load planters onto gators.

Brian Scheel 7:04 PM

That’s a beautiful passport system!

Sam Rutledge 7:07 PM

To become an OCF member, https://oregoncountryfair.net/applications-forms/   and click “Membership Form”

Sharon Bogdanovic 7:09 PM

Thank you Sam for the humor!  Girls just wanna have fun

@Alanna Hamilton I have a nice stainless steel French Press you can borrow. Let me know.

Alanna Hamilton 7:16 PM

I can volunteer for Coffee,should things work out

Brian Scheel 7:20 PM

Coffee is drugs – drugs are bad mmmkay

Kavana B 7:22 PM

Maybe cut some time from booth breakdown to make more progress on this agenda item?  Our booth already has booth meetings and doesn’t need break-out time, not sure if that’s true for other booths or not though.

Jain & Sue 7:22 PM

Prepared to read from guidelines on stove

Alanna Hamilton 7:22 PM

I can contribute fuel containers

Turtle 7:24 PM

Can we accept both proposals?

Alanna Hamilton 7:25 PM

I can bring my 52 oz press too

Rowan Stewart Walker 7:26 PM

Lono and I have a big double propane burner/boiler and a 40 pound tank.  Let us know if we can be of service.

Ben 7:27 PM

Maybe a central coffee space will invite delicious morning musical jams??

Maxwell 7:26 PM

Hot water is great for tea also!

Alanna Hamilton 7:27 PM

Banquet table?

Chrissy 7:27 PM

What if I was more like main camp with  and have some yummy diffyo options

Kim Robles 7:27 PM

Coffee & tea please!

Alan Roberts 7:28 PM

Arts Booth has tables that can be used. If returned when fair opens.

Kelsey Kawders 7:27 PM

We have some coffee obsessed peeps in Little Village who have desperately been wanting this.

Alan Roberts 7:28 PM

Arts Booth has tables that can be used. If returned when fair opens.

Jain & Sue 7:28 PM

Thanks everybody who wants to bring half empty canisters—don’t forget to take them home after the Fair.

Turtle 7:29 PM

Can we accept both proposals?

Jody paris 7:29 PM

I like tea AND coffee. Guessing there are some herbal tea drinkers around the village

Alan Roberts 7:30 PM

But they were, all of them, deceived, for another coffee station was made. In the land of Mordor, in the fires of Mount Doom…

Kavana B 7:30 PM

Thanks to the committee for bringing this proposal!

Adam Rubin 8:15 PM

MAPS is going to be in Community Village? ASK CRISSY

Alanna Hamilton 8:29 PM

Would you like your cart like a decorative float

Chaone (Kai-ohn) 8:29 PM

@Kim Robles we are the home of 4-A after all. If those of us who are alter abled (which includes me) can’t feel safe in the Village, well, we aren’t who we say we are!

ADD “Hospitality” be added to June onsite agenda.

,, Jared Abbott – Youth Power 8:32 PM

Agreed, great job Sam!

Sharon Bogdanovic 8:33 PM

UNITED over getting the Village Hot Water!