Council present: Adrian, Sam, Tim, Kim, David, Omo, Kelsey, Sara, Erin
Not: Karla, Kaitlyn, Diane
Facilitators: Sam and Hadass
Draft Agenda
Set intention – 5
Agenda Review – 5
Site Report – 5 – David
Fair Announcements – 10
Eligibility form – Tim/Adrian
Village Entrance update – Karla
Facilitator update – Sam/Kim
Workshops
Camping
Registration
Restaurant update – 10 – Karla/Sara
– Hot Water? – Kim
One Fun Thing – 5 – Sam
Activist presentation: Insta Ballet – 5
50th Committees reports – 30
Activities – Tim
Values – Sam
Booth breakdown – 35
Unfair announcement – 5
Strokes and Pokes – 5
Set intention – 5
Close your eyes, breathe in and out slowly, let go… Welcome Spring, share the feeling as you breathe…
Agenda Review – 5
Nothing added
Site Report – 5 – David
The site looks good. Ruts and deep potholes on 13th from heavy rain movement. It was learned that inoculating trees again the Emeral Ash Borer (EAB) would cost $300 per tree. Please protect the purple flagged trees on site. The village has lots of ash trees. There are lots of ways to get involved with this issue.
Fair Announcements – 10
Eligibility form – Tim/Adrian
Eligibility forms are all online ready to fill out: https://communityvillageocf.org/forms/ Teen crew requests are not due by March 15, but sometime in May. More on that another time…
Village Entrance update –
– This issue was brought by the Fair committee as they looked at old business. As the Fair has recognized that our fire escape routes are adequate and the 13th St booths have moved back to make the path wider, the need for a new entrance in their view was not necessary. As we have not come to a new consensus on this and have divided opinions on whether we want it, it will remain on the back burner going forward.
Facilitator Training update – Sam/Kim
A training for those wishing to become a meeting facilitator will be coming up soon. If you’d like to participate, contact Sam samuelrutledge@gmail.com or Kim lizzycordich@gmail.com.
One Fun Thing
HA HA HA, loud and strong…
Workshops
Download, print, fill out… Attach and email to Beth at communityvillageworkshops@gmail.com, or bring to an in-person CV meeting. Must be in Beth’s possession by May 11, 2026. If you have trouble getting to the form, contact Beth. Find info on the Forms page (link above).
Camping
Send an email to Sharon at cvillagecamping@gmail.com if you are getting your pass through the village. Ask for help if needed. Include in the email: What booth/area do you work? Your Name, Phone #, Email. Are you new to the village in 2026? Are you returning to the same camp you did in 2025? If not, where are you camping OR where are you requesting to camp? Who else is camping with you? Indicate if this is a child. For more details scroll down on the forms page (link above). The ZEN camping area has been full, but when people leave, a space can open up. Let Sharon know which area you are hoping for.
Registration – John
Do not write your checks to Community Village any more. Checks will go to Oregon Country Fair instead. Your check will have to match the actual cost of your Worker or SO pass cost, not the shared cost amount that some booths use. If you use the Sunshine Database, this is also true. It’s possible your booth coordinator will be able to collect your cash or checks and do this for you…we are not sure yet. John and Sara are working on this. The database is still doing upgrades.
Restaurant update – 10 – Sara
Our new restaurant is B Heavenly. https://bheavenly.findmenuworld.com/ They will have vegan only meals for us, early morning coffee and breakfast, late closing, special village pricing, too. Hopefully the owner, who was a Holy Cow employee for many years, will attend our May meeting as they are excited to be part of our community. Sara and Karla attended a tasting with 3 candidates and agreed this was the best choice. After their first year we can offer comments and improvement ideas, but they must use the Fair approved menu for the first year.
Hot Water? – Kim
Last year we had a camp stove to heat water and villagers brough their own coffee or tea and made their drinks…it was a nice community gathering experience. We do not yet know the cost of coffee at B Heavenly, and we will likely do our own hot water option again this year in the Community House either way. Volunteers will be needed.
Another Fun Thing – 5 – Sam
Sing along with Sam. Fun…
Activist presentation: Insta Ballet – 5
In this organization, the audience is the choreographer…we make a brand new dance together. It’s all about community and collaboration, dancing with joy in movement. They also work with people with autism and disabilities. Find out more at https://instaballet.org/ The presentation was fun.
50th Committees reports – 30
Activities – Tim
The 12 people on this committee have yet to meet. If you would like to join them in planning Fair time or after hours activities, please contact tim at tgm@peak.org. Discussion included Arthur showing a t-shirt from 1983 he hopes will be our 50th T-shirt. He also mentioned names of long time Fair villagers who would be good for a panel discussion. (Arthur, please send Tin those names) Ben and his H&H booth mates (and you?) will be working to create a song we can all sing together, using a pop song melody with new lyrics. Others said we should do at least one thing ALL TOGETHER. Spirit booth coordinator Steve urges us to somehow respond to the mess of a situation the world is now experiencing. Another suggested we include “Listen to our Heart” in the opening ceremony. Some folks thought the afterhours party should be without alcohol, others suggested we bring our own and not overshare. The talent show after hours sounds good, though it’s important we still keep the Saturday campfire – maybe do the party on Friday. Another mentioned that new people should be invited, welcomed, embraced, rather than them not knowing what to do. It’s up to all of us! A time capsule idea was mentioned. The Activity Committee will meet next week via Zoom and make solid plans based on all the Village input. Look to the DRUM for a meeting time notice, prolly next Monday evening. Same zoom link as our village meetings were: https://us02web.zoom.us/j/85708566531
Values – Sam
This smaller committee is Sam, Kim, Turtle and Taylor. Sam read our Mission Statement, visible on our web home page and copied below. Perhaps each booth/activist group could display something in the booth that demonstrates how what they do reflects these values. Another suggested we should create a shorter mission statement of standard size, but still keep these goals. What we do and how we do it matters these days. Let’s tell everybody!
Booth breakdown – 35
Unfair announcement – 5
(Note: It’s very hard to keep up with writing dates, locations and times when I do the minutes. Please consider giving the note take a piece of paper with dates, times, locations and web link before the end of the meeting.)
- KindTree – Autism Rocks presents a fundraiser Gala Aprul 18th with STEEL WOOL Band, dinner and drinks, guest speakers State Senator Sara Gelser and disability expert Molly Elliott, lots of fun. More HERE.
- Center for Dialog and Resolution (www.laneCDR.com) does mediation training in April and works with Youth Restorative Justice event April 4 for kids.
- A fundraiser for Oregon Immigrant Rights makes and sells cozy hats on 5th St.
- Cecilia mentioned a “If I Were a Bell” 3-5:30 somewhere.
- Sue asks us to join her and others at the Federal building on Tuesdays at noon to sing activist songs. It is an uplifting experience. Other daily protests happen at the same spot. ICE is stealing community members from Eugene, attacking activists…don’t come alone. Eugene Together Strong. RESIST!
- Glen from Lost Valley is having a Spring Fair April 25 with plant starts. 81868 Lost Valley Ln, Dexter, OR.
- Tanya mentioned 2 fundraisers to support Ukraine
- Marshal from Health Care United also has events of interest. www.HCAO.org.
- Climate alliance has something this Saturday 7pm
- Animoss is playing at the WOW Hall the 22nd
- Free popup roller skating event at River Edge (The EWEB building)
- April is the Eugene Library book sale.
- Master Gardner’s plant sale is the last weekend in April at the Fairground
Strokes and Pokes – 5.
- Love being all together
- Likes the chairs in a circle
- Likes a horse shoe U shape better…next month?
- Let’s normalize introducing everybody at the beginning of the meeting, or at least the newbies
- Loved Sam’s song
- Props to facilitators
- Liked the meditative set intention by Hadass
- Agenda was handled well, went quickly
- OMMMMMMMMMM
Mission Statement:
Love Goes Here
Community Village is a part of the Oregon Country Fair Family and is dedicated to education, information access, and networking for progressive social change. We create a spiritual center manifesting the Village Vision of love, peace, trust, justice, cooperation, equality, and social service. By believing in dreams, thinking of others, valuing differences, and experimenting with new ideas, we hope to expand our consciousness, growing beyond the Fair into the world at large.
Community Village 