Community Village Minutes, October 10, 2024
Council present: Sam, Tim, Karla, Sara, David, Omo
Not: Diane, Nathan
Shadowing: Kelsey, Adrian, Banjo
About 22 total attendance.
Sam facilitates
Agenda
Agenda Review
Set Intentions
Fair Announcements
Intro of all here
Site Report
2024 OCF Feedback (discussion)
Meeting Childcare (discussion)
1 Fun Thing
Stand for Council
Capital Projects (announcement/action request)
Unfair Announcements
Strokes and pokes
Agenda Review
Added Council Shadow discussion
Set Intentions
……
Fair Announcements
We should do booth coordinator social to build community and work together…Any booth coordinator could set one up, Nathan has been interested as well as Kelly. We hope it happens.
October 19 OCF Board ballots are due. Vote! Reads more here: https://oregoncountryfair.net/board-elections/
Intro of all here
Banjo Mike, stage coordinator
Jean, Fair elder
Kim, listens to Tim, was shadowing for a few years, member and coordinator of Intentional Communities
Tim, Villager since 2000, Council since about 2003, designed the Community House booth
Adrian, began via 4A, shadowing, helped with virtual fair
Kelsey, first participated at 4yrs old, Little Village for years, Shadowing for 3 years
Jain, was Little Village before Kelsey
Lily has attended rarely due to conflict, happy to be here.
Sara, shadowing, now council 4-5 years
Karla, began in 1989, mostly council n admissions
Kaitlyn, first attended in-utero, does admissions
Maggie, 2007 in Doors for KindTree, now booth co-coordinator
David 1978 extension service 83, 85 council, founded 4A and Vegi-Matic
Fred, first in 2008 as a performer, now booth coordinator for Intentional Community
Omo, speaks in loud boisterous voice, first in 1987 with 4A, council off and on, arts booth, Little Village, om circle, spirit, council
Taylor, Little Village, pre-fair child care, booth registration
John F, council, doors, admissions, registration
Site Report
A few booths not done, Little Village tree not yet decided to cut down or not, though they previously said down by next Fair, assessment ongoing, council should be informed. Sara and Nathan going out next week. Intentional Community ladder needs work to prevent loft access…will get done. Peace & Justice tree is ok with deck built around it. David wants Little Village tree to stay, should die in place. Ash tree is leaning on booth which is leaning on another booth: Green Earth.
2024 OCF Feedback (discussion)
Jain… Wants a feedback meeting in summer. Had a great time.
Village feedback form wanted. Mello music but not big draw act. Database was horrendous, hope it gets fixed. The guy in charge of it had an attitude. Loved the fire, om chain did not last. 4A power to charge cell phones, etc, was well used, went well. DEI finally worked with all 5 passes for underserve demographics
Meeting Childcare (discussion)
The number of kids has dwindled. Wasn’t needed this year. Do we need this in any way? Needs do evolve. How can we find out the need? Have Booth Coordinators do a survey. We need to support parents. Add elder’s care? Zoom meetings help parents, so they don’t need childcare. Have RSVP for kids. Teens can be used to do the work. Involving kids helps grow the village. Required: need 2 people, 1 over 18. Need those passes for others. Do kids want it in this day and age? Child space cost extra at the meeting venue. How many in person meetings this year? Who will create the survey: Kelsey, Taylor, Kaitlyn.
1 Fun Thing
A round the table story…funny!
Shadowing Council discussion
Historically shadowing means helping out and learning and seeing if they like it. Lately more like a baby council member. Babies need mentoring. Anyone can come to council meetings, but not be listed or given shirts or do shifts. First council year folks needs a buddy/mentor. Shadowing is not staff. Council decides what shadows can do and benefits they get. Shadowing is a verb not a noun. Accountability to Fair is important. Too few council led to shadows doing more. So we need more council. Do villagers know what council does? (see the website “people and jobs”) Recruitment and monitoring is crucial. Finding a way for all to help is a goal of the Fair always. Is council supposed to make decisions for the village? Tell the village what’s happening! Shadowing is the tradition, not shadow. Village did not consensus on a shadow phrase. It’s for people who are considering but unsure. OCF community resource something… can help. https://oregoncountryfair.net/oregon-country-fair-community-support-process/
Stand for Council
Sam read the Guidelines that can be found here:
- “EXPRESS CONCERNS, IF THERE ARE ANY
A Villager (and/or advocate if needed) with concerns about a person standing for Council must notify that person within 1 week of the CVDrum posting of those standing for Council. Parties shall discuss and resolve issues by phone or in person, (email is not recommended).”
Any concern must be expressed to the candidate by noon Friday October 18. The process to resolve any concern is detailed in the guidelines. Please read them if you have a concern.
Standing:
Kaitlyn Caudell 541-515-0493 Kaitycaudell@gmail.com
Michael Omogrosso (Omo) 541-844-8719, omo@efn.org
Karla Caudell 541.337.5319 kjcaudell@gmail.com
Tim Mueller 541-521-7208 TGM@peak.org
Diane Albino 541-954-4721 iriedi@yahoo.com
David Hoffman 541-484-9204 fixit@efn.org
Sara Sweatt, 541 554-2012 saralynnsweatt@gmail.com
Nathan Georgitis 541-852-3163 ngeorgitis@gmail.com
Sam Rutledge 541-337-6970 samuelrutledge@gmail.com
Kelsey Kawders 541-579-8649, Littlevillage.coordinator@gmail.com
Banjo Mike 847-814-8863 allfarm@icloud.com
Adrian Acosta toomanyfun@gmail.com
Capital Projects (announcement/action request)
Booth Coordinators: contact Rick if you know of work that needs to be done in your booth. Try to follow county rules. Storage is what lofts are for, legally. That’s why we’re building half booths. Stage needs some work. 10×10 booths only thing wanted these days. Rebuilds are Capitol projects (anything over $2000 form OCF budget), repair is up to our Village budget. No rebuilds this year so far. Not all booths know they need repair… Rick will do an inspection needed by end of December to help create a budget. Booths almost all have a construction liaison, awesome.
Unfair Announcements
Taylor sells knitting patterns, proceeds going to Kamala Harris. All the proceeds from Taylor’s knitting pattern sales through October 20 will be donated to the Harris Walz campaign. So far, she’s raised over $300 and is hoping to get to $400 by the deadline. You can buy patterns on Ravelry, https://www.ravelry.com/designers/taylor-rutledge or Payhip https://payhip.com/needlefoxarts You can follow along with Taylor’s knitting adventure on Instagram if that’s your thing; https://www.instagram.com/needle.fox.arts/
KindTree art at valley river for another month or two. www.kindtree.org
OSU extension has master garden set up. See David.
This Saturday is OCF annual meeting, ballots due the next week.
Disco Halloween Extravaganza from KindTree is Oct 30 at Whirled Pies. FUN!! Also Jumping event at Get Air Oct 19, 8am, and Ugly Sweater making event December 16. www.kindtree.org
Can help count votes email electionsocf.com, maybe. See elections page: https://oregoncountryfair.net/board-elections/
Strokes and pokes
Asks us all to pay attention, no side talk please.
Thank you Sam
Notes by Tim Mueller
Community Village 
Here is the correct URL for Octobers minutes:
Tim Mueller 541-521-7208
Love is the Power