Community Village Meeting Minutes 4-13-2023
Council Present: Tim, Nathan, David, Sarah, Diane, Omo, Karla, Adrian, Mike S.
Not: Kelsey
Zoom: 90 attending, in person about 50?
Facilitated: Jackie and Lareina and Omo
AGENDA:
7:00 START , NO HELLO’S
SET INTENTION – 5
AGENDA REVIEW – 5
FAIR ANNOUNCEMENTS – 10
DEI PASSES & PRICING – TIM, CAMPING?, W&D?, STAGE?, MORE?
SITE REPORT – DAVID – 5
FIRE RAP – YOU! – 5
CONSTRUCTION REPORT – DIANE – 5
DECON PROCESS PROPOSAL – NATHAN – 5
VILLAGE RESTAURANT MENU DISCUSSION – 10
ONE FUN THING – 5
THEME IDEAS DISCUSSION – 10
ACTIVIST REPORT – 5
BOOTH BREAKDOWN, INCLUDING BOOTH REPORTS – 40
NON-FAIR ANNOUNCEMENTS – 5
MEETING FEEDBACK (STROKES & POKES) – 5
7:00 START , NO HELLO’S
SET INTENTION – 5
Our last hybrid meeting, remaining meetings are in person only
Stand up, hold hands, breathe together. Have a beautiful time.
AGENDA REVIEW – 5
All OK. Nothing added.
FAIR ANNOUNCEMENTS – 10
PASS PRICES:
• Pass pricing is on the website.
• Reg: $50
• 12 and under: free
• Service booth: no cost (60 total)
• Teen 13-18: $50
• SO: $100
• Elder: $50
• Companion: $100
• Vehicle: $20
• Oversized: $100 + $20 vehicle pass
• DEI Passes: (no cost, 5 available) DEI passes are a way to increase diversity in our Village and our booth. Examples could include a Native American in Wild Edibles booth demonstrating ancestral practices, or an ethnic Arts booth member who practices their traditional art, or a member of a under-represented group (Black, Hispanic, Native Hawaiian) in any booth, etc.
CAMPING – Sharron: go ahead and email her your info if you are old time villager…new folks please wait until you have a confirmed pass. cvillagecamping@gmail.com
W&D – Beth: forms are due at the May meeting. The only change is more info is now published in peach pit, so you can say more about the workshop. https://communityvillagetim.files.wordpress.com/2023/02/community-village-workshop-form-2023.pdf Also, please feel free to email me any questions at: CommunityVillageWorkshops@gmail.com
STAGE: Give it up to Bob (applause!!) says Plaedo, who is helping this year… And we still book our own stage. Schedule: Robin Jackson Friday at Noon. 2pm Friday, Johnny Franko and his read brother. 4pm Steel Wool. 6pm, Connectoreen(sp?). Saturday Noon: Bindas, 2pm Sat JoHana beakman and the… ? , 4pm Saturday, Gypsy Moon, 6pm Saturday Mothra, Sunday: Noon KD and the Love Notes, 2pm on Sunday, kahulen, 4pm on Sunday: Plaedo. 6pm, Ayshalay and the Circle of Life
Main Camp 10:00 What Day? Plant new trees, contact: sierra@oregoncountryfair.org or Jain Elliott jainelliott@gmail.com
May 6 Spring Fling at WOW Hall. Raffle, Free for Fair Family. Dance! Show up! Wheee!
Childcare: Carlyn: Long time childcare at meetings, they decided to step away as kids have dwindled, but still space tonight and at next month’s meeting. Passing hat for childcare & Youth Power, let’s do it now and May, but want someone else to step up after that.
Alana Hamilton made an introduction, wants to be involved.
SITE REPORT – DAVID – 5
More erosion by river at Shady Grove. Broken tree will get arborist attention. Emerald Ash Borer is the oncoming issue, will lose a lot of our forest, so planting is happening. A ban on imported firewood is in effect.
FIRE RAP – YOU! – 5
Pass P- pull string, A – aim, S – squeeze, S – sweep. Report to Info or Council first! Get the burlap bag wet and slap the fire, do not pour out the water. Who is one fire the CV crew? ALL OF US. No candles, no incense burning, fire extinguisher (5 lbs) near your tent with easy access… One needed for every camp ground and booth. They do a training on site, it’s fun! You get to put out a fire!
CONSTRUCTION REPORT – DIANE – 5
Rick: Booth rebuild of Spirit. Restaurant needs floor repair. Please talk to Rick if you booth needs work. Need construction booth person from every booth. Got a solid able crew. Contact info HERE: Rick Boughton 541.543.0624 Rickkb@LIVE.COM
DECON PROCESS PROPOSAL – NATHAN – 5
Nathan Council and Wild Edibles: Asking for consensus on proposal to staff Village Decon.
Booths and Coord be allowed to propose someone from booth to staff Sunday at end of Fair to Tuesday AM to pack up stage, remove bamboo planters, gathering sign for long term storage. That effort would fulfill eligibility requirement of 2 work parties. They would also be fed during their time working, Sunday dinner to Tuesday lunch.
How about throw in token for the Ritz…?
Stay busy, get the job done, coordinated by Village Decon lead. Other crews are expected to do 4 hours for each meal.
Does the village have a centralized monitor of meeting eligibility rules? If not, why do we need this.
This is done by booth coords rather than “centralized”. Council could consider this at their next meeting.
Premature to ask for consensus. We did discuss this last meeting… Need this to be sure the decon work is staffed. We don’t really need consensus to do this. We could amend this to not need work parties the next year. Camping is allowed for these workers. Camping and feeding will be of no concern. Let’s consent tonight please! Why can’t this be booth empowerment? Because last year there were not enough people to get it done in a timely manner.
Can we consent to Council to finalize this proposal? YES!!
VILLAGE RESTAURANT MENU DISCUSSION – Laurie – 10
Laurie from Café Mundo since 2012, missed being here last year. Folks love our Naughties. Our coastal restaurant is retired, this is our only restaurant now. Her org is a for profit, they have about 35 workers who they buy passes for $5300 investment in Café Mundo, not including food costs. Open many hours, too. They do fundraisers every year – Sat night’s $1 for every naughty sales to help villagers in the past. Wants to add Chicken Mole Tacos to their menu in addition to vegetarian restaurant, has experience in keeping things serrate, chicken will be precooked. Waiting for Food committee reply.
Some want chicken!! Vegetarians need not stop other’s menu choices. Frog says thank you for your fundraising for him in the past. We are asking if we can consent to allow free range, organic chicken along with vegetarian meals, all kept separate, from this restaurant (Café Mundo). YES!!! With one stand aside.
ONE FUN THING – 5
Paul Simon leads this, walk, look around, say hello to new folks, nice sing along!!
THEME IDEAS DISCUSSION – 10
We had 68 responses, which is a lot.
Theme ideas that received 13 or more votes
• Teach Peace, Peach Peace 14 votes
• Love Wins 20 votes
• Together We Stand for a better World.
• It takes a village
• Little village big dreams
• I missed ac purple of these because I can only type so fast look them up on the website 🤷♂️
• Reflection and Connection
• Be the Change See the Change
• It takes a Village to Grow a Peach
• Etc etc…
• Baked in Buttery Flakey Crust
We laughed a lot with Tim having difficulty with the tongue twisty ones.
Dea from Sprit booth: Speaking out against buttery flakey crust. T-shirts, opening ceremony wraps ceremony around what we choose. If we do buttery flakey crust because people cheer and laugh. If that’s what we pick because it’s funny, spirit both won’t make it part of the ceremony.
We decided to add these choices to a NEW POLL: It takes a Village to Grow a Peach, Bee the Village, Preach Peach Peace Please, Baked in a Buttery Flaky Crust, and Top 4.
ACTIVIST REPORT – 5
Plaedo: Intentional Ccommunity booth. We like to bring intention to community. You could say that people are in intentional communities focus really deeply on those interpersonal dynamics on how we relate to each other and make decisions together. We put the spotlight on that. That is a form of activism if you look at the world today and how decisions are made, we’re definitely activists, providing an alternative to the dominant model.
OTHER:
Maggie mentioned NAACP wants to join Doors booth. Council will address this at their May 19, Zoom using the same access code as the Village meeting.
Dates: Eligibility forms due April 17. Eligibility meeting is Sunday April 23 at Omo’s, 4435 High St, 2pm. Council allocation meeting Tuesday April 25 via Zoom 7pm, booth coord is Thursday April 27 Zoom 7pm. Payment due at end of May, but the sooner the better. John: Registration forms for Booth Coord will be out soon.
BOOTH BREAKDOWN, INCLUDING BOOTH REPORTS – 40 (8:35pm)
NON-FAIR ANNOUNCEMENTS – 5
- KindTree concert great show!! Whirled Pies around 6pm to 9pm May 5th, two bands: Enjoy the Ride, and Moon Bear: Steve Brown’s Son Sebastian. Will help KindTree – Autism Rocks. Family event!
- Cecelia has cookies!
- Jeanette, Jamaz (sp?) passed Casandra partner has her first show
- Daesa is starting a garden project contact her, needs donations gardening stuff dace@cssoregon.org
- David Rogers appearance April 29 10:00 am, Eugene Peace Choir June 3 at Sat Market noon
- Several of our community village kids are in a theatre show this weekend at LCC (building 17). Friday April 14 at 6:30, and Saturday at 1:0pm and Saturday 6:30pm. “The complete works of William Shakespeare abridged in 2 hours! At LCC? Super funny show – all the Shakespeare plays in.2 hour
- Marissa co-facilitate retreat about healing mother wounds.
- Master Gardener Plant Sale / Last April Saturday
- – Library Book Sale. This Sat + Sun https://www.laneeventscenter.org/
MEETING FEEDBACK (STROKES & POKES) – 5
Booth breakdown too short
Consensed on 2 things!!
Thank you, Lareina,
Hybrid is important and was well done
OOOOMMMMMMMMMM……. 9:02pm
Community Village 