ELLIGIBILITY
The first step in the registration timeline is the eligibility process. Worker wristbands and day passes are for people and groups that have passed eligibility. Significant Others (SOs) do not need to pass eligibility and being listed on the eligibility form does not qualify an SO for a worker pass. (Eligibility Guidelines HERE)
2026 Eligibility Forms are all HERE Eligibility for 2026 is now closed
PASS ALLOCATION
After eligibility is done, Council will allocate wristbands to the various booths, both worker wristbands ($0 – 60) and SO wristbands ($150). The number of worker wristbands is the number of day passes (@$25) available to a booth; the number of vehicle passes (@$25) available is calculated from the number of wristbands allocated, but will be at least one half of the number of worker wristbands.
Additional SO, vehicle, and day passes may become available from the wait list.
Once you know how many passes are available to your booth, let your booth mates know. Your booth needs to decide how these passes will be allocated. Your booth should reach agreement before the end of May. At this point you should be ready to fill out the registration form.
FILLING OUT THE REGISTRATION FORM
You should have received a registration form from me (John Flanery) in early May. When you receive it the form will list in column B people who have been in the booth previously. This is for your convenience, so if someone is returning you don’t have to track down their birth date or contact information. Feel free to remove people, especially people you don’t expect to return to the booth in the future.
Beside some of the names will be the number ‘1’ in various columns, indicating that last year that person was registered to receive a pass, with different columns indicating different kinds of passes. Add names of people new to the booth, with a ‘1’ indicating what kind of pass they are getting this year, and add and erase ‘1’s for people already in the booth. The legal name and birthday of each person receiving a wristband must be included.
A person may request day passes instead of a wristband. The same eligibility requirements apply, and the same information is required on the registration form.
No eligible group may receive more than 6 day passes, or 3 day passes and one worker wristband, or 2 worker wristbands.
Teen passes are for people 13-18 years old on the Tuesday before the Fair. People under 18 are not eligible for adult passes.
If a person prefers a far side vehicle pass you should put a ‘1’ in that column, but not all requests will be accommodated. If the request is not accommodated the person will receive an on-site vehicle pass. If a person is bringing a vehicle longer than 22 feet they will need an oversized vehicle sticker – put a ‘1’ in column L.
Column D is for date of birth, and column E is for the group the person is representing. If they are coming as someone’s SO, or getting a teen pass, put the name of the sponsor here.
Please do not alter column O.!!
Column P is for your convenience; list how much you have actually received from the person – if one booth member is paying for another, record it from the person making the payment.
WAIT LIST
At the bottom of the form is the Wait List. If your booth would like more SO, vehicle, and/or day passes than were available through registration, indicate here who extra passes should be allocated to. Please indicate in order of priority. Additional passes for workers may be requested here, but they will be $150 if available. Day passes may be requested either for passes beyond the booth limit or beyond the group limit. Do not hesitate to request additional passes if your booth wants them; putting names on the wait list is NOT an imposition – just the opposite, it helps me do my job.
The registration form is due May 31st. If you need more time it must be negotiated before then. A booth which does not submit this form by the deadline will have their allocation of worker wristbands reduced by 1, and that reduction may trigger reductions of day passes and vehicle passes. Please e-mail the form to me as an attachment. John 541 345-6822 jflan@efn.org. After I have received your form I will notify you of any problems I see with it.
PAYING FOR PASSES
When all problems are ironed out, I will allocate passes on the Fair’s database. Individuals may access this database online and pay for their passes, along with any SO passes or Teen passes. I can also arrange it so that you can pay for passes in your booth.
Paying via the database is the preferred option, but payment by cash or check (made out to Oregon Country Fair) can be arranged.
PASS CHANGES
After registration is finished, left over passes will be allocated to the wait list. If your booth receives passes from the wait list please pay promptly.
If you need to change the allocation of passes just e-mail me and let me know how to shift the passes. If your booth winds up not needing a pass that has been paid for, a refund will be given only if we are able to sell that pass elsewhere in the Village; the earlier we know of passes for sale the more likely we can find an eligible buyer.
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